Archive for October, 2010

How to Video: Login to Webaccess

Comments Off Written on October 25th, 2010 by
Categories: How To's

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AGS Students
After you log in for the first time, it is highly recommended that you Change your password. To do so:

  1. Go to the ‘My Profile Tab’.
  2. Click on the ‘Account Information’ sub-tab
  3. Then Click on the ‘Password’ link in the left menu.
  4. Enter your old password (ex. P000012345)
  5. Create a new Password, Confirm it and press ‘Save’

(Click Image to Enlarge)

Accessing Archived Emails – SourceOne

Comments Off Written on October 15th, 2010 by
Categories: How To's

Because email is a vital communication source for most of us, our email inboxes continue to grow daily. Here at Oklahoma Wesleyan University all emails addressed to a recipient @okwu.edu are stored on our exchange server. To keep this server up and running efficiently we need to ensure that the collection of emails from all of our email accounts is maintained and does not grow beyond what our server can handle. This means that we need to start moving old emails off the exchange server and store them elsewhere. To handle this task we have purchased an Email Archiving Solution called SourceOne. If you have an @okwu.edu email address the following will explain how to access your emails once they have been moved from our Exchange server to the new SourceOne server.

Once a month our SourceOne Email Archiving Server will take emails that are 120 days old or older out of your @okwu.edu email inbox on the exchange server and move them to the SourceOne server. It will replace your emails with an email that has shortcuts to access the original email from the SourceOne server. A shortcut email will look like this (click any image to make it larger):

From this email you have 3 options to access your old email if needed.

View Email as a Webpage

The first Option is: View original email as a webpage. Simply put clicking on this link will allow you to login in via a web browser (Internet Explorer, FireFox, Safari, etc.) and view their email in a basic format without images or special formatting. Once you click on this link you will see the following login screen in your browser:

*Login

To login use your okwu.edu username and in the DomainUsername field type OKWUusername. Use your okwu.edu password in the Password field and click Logon. After you successfully login you will see your email and it will look something like this:

Again, there are no pictures and/or special formatting, just the basic words that made up the original message.

Restore Email

The Second option you have to View you email is to click on the link in the shortcut email that says: Restore original Message to the e-mail server. *You will be prompted with the same login screen that was mentioned above. Follow the same login instructions. This will put the original email back in your inbox directly under the shortcut email. It will also restore all images and special formatting. A restored email will look like this:

Please note: When the monthly maintenance cycle runs the restored email will be archived again and you will have to use the shortcut email to access the original message.

Save Email

The Third option you have to view you email is to click on the link in the short cut email that says: Download the original message. *Again, You will be prompted with the same login screen that was mentioned up above. Follow the same login instructions. You will then be prompted to save your message with the below screen:

You can click Open to view the message immediately or click Save and save the email to your computer or portable media and open it at a later time. If you save your email it will be placed in the location you specify in the Save As prompt. A saved email icon looks like this:

This option also restores images and special formatting.

These are the basics for accessing SourceOne archived emails. This solution will help keep our Exchange server freed up so it can continue to receive new messages daily for years and years to come.