How To: Update Your Global Address List

Comments Off Written on November 1st, 2011 by
Categories: How To's
  1. Open Microsoft Outlook
  2. Select the File Tab
  3. Navigate to Info > Account settings and Click on the Account Settings Menu Button:
  4. Select “Download Address Book…” from the list
  5. On the Offline Address Book window:
    1. Uncheck the “Download changes since last Send/Receive” Box
    2. Be sure the radio button next to “Full Details” is selected under ‘Information to download’.
    3. Be sure the “Global Address List” is selected under ‘Address book’.
    4. Click “OK”

An Outlook Send/Receive Progress Dialog should appear. Once the update is complete the window can be closed if it does not close automatically. This process may take several minutes. Once the Send/Receive is complete your Offline Address Book should be updated.

How to: Fill Out an Expense Report

Comments Off Written on March 16th, 2011 by
Categories: Uncategorized

Stay Tuned… Directions Coming Soon

Go to Form

WinPatrol 2011 – What is it and what can Scotty do for you?

Comments Off Written on March 15th, 2011 by
Categories: Great Resources


In the OkWU Computer Services’ second article concerning computer software maintenance and security, I would like to present WinPatrol, another FREE security software. Well, you might ask what it is, and who is Scotty??? WinPatrol is, in my opinion, the most powerful system monitor currently available to the average computer consumer. Designed by Bill Pytlovany Scotty, WinPatrol’s Scotty has been patrolling and guarding personal and company computers since 1997. So what then, you might ask, is all the hubbub about a “system monitor”?! Then I would like to ask, have you heard of malware? Many people at least have a general idea of what malware is, and if you don’t Wikipedia provides an interesting article concerning this at http://en.wikipedia.org/wiki/Malware.

 

WinPatrol (represented in your system tray by a little Scottish terrier, a.k.a. “Scotty”) uses a heuristic behavioral approach to detect Zero-day attacks and other such violations to your computer. Take this simple analogy: imagine a burglar who tries to sneak in to your house or apartment unbeknownst to you, but your trusty guard dog is there to warn you, and prevent said burglar from entering. Scotty functions much the same. A program that offers similar system protection is SpyBot, also an excellent program, but the part of this program which offers similar security settings (teatimer.exe) has a memory footprint easily 50 times as large, which, in my opinion, is not a negligible difference. WinPatrol is available at http://www.winpatrol.com/download.html for download and is completely FREE. A Plus edition of the software does exist and offers slightly faster performance; the difference in performance in my opinion is negligible, though I do suggest users buy the plus edition to help support the great work Bill Pytlovany is doing.

The install process of WinPatrol could not be more simple and requires only a few clicks, and less than five minutes.

Next article: CCleaner – Clean Your Computer… Effortlessly.

How to: Connect the EagleNet Master Calendar to Outlook

Comments Off Written on March 7th, 2011 by
Categories: How To's

Go to eaglenet.okwu.edu
In the quick launch on the left under Calendars click Master Calendar.

Click image to enlarge

On the Master Calendar page click the Calendar tab at the top.
Click the Connect to Outlook button on the ribbon at the top of the page.

Click image to enlarge

Click allow on the window that comes up asking to allow the website to open outlook on your computer.

Click yes on the window that comes up next asking to connect the Sharepoint Calendar to Outlook.

The Master Calendar will then load into your Outlook.

How to: Connect the EagleNet Document Library to Outlook

Comments Off Written on March 7th, 2011 by
Categories: How To's

To connect the EagleNet Document Library to Outlook so you can access the shared documents from the EagleNet site through Outlook complete the following:

1. Open Internet Explorer and go to http://eaglenet.okwu.edu
2. Click on All Site Content at the bottom of the left menu
3. Click on the Shared Documents link

Click image to enlarge

4. Click on the Library tab at the top of the page
5. Click the Connect to Outlook button in the Ribbon

Click image to enlarge

6. You should get a popup asking: Do you want to allow this website to open a program on your computer? Click Allow.

7. You may get another popup stating: A website wants to open web content using this program on your computer (Microsoft Office Outlook). Click Allow.

8.You will then get another popup asking if you want to connect the document library to Outlook. Click Yes.

Ofter Syncing with Sharepoint Outlook will show the Document Library in your Folder Lists under OKWU-Shared Documents.

HOW TO: Reserve a Meeting Room using Outlook

Comments Off Written on February 11th, 2011 by
Categories: How To's

To make a room reservation you will need to complete all of the following Tasks:
1. Open Outlook on your computer (configured with your exchange account).
2. Create a New Meeting Request for the room you wish to reserve.
3. Fill out the Room Reservation form.

Instructions:

The following was performed using Outlook 2007 configured with access to Microsoft Exchange. (The procedures should be very similar for Outlook 2010.)

1. Open outlook and click new. Select Meeting Request.

2. Create the New Meeting Request:

a. On the request page you may invite
any of your guests using the ‘To…’ line by entering their email address(es). You may also elect to send out a separate form of invitation – in this case leave the ‘To…’ line blank.
b. Enter a Subject for you event/meeting.
c. On the far right side of the line that says location click the ‘Rooms…’ button.
You will be presented with a list of all the rooms on campus that can be reserved using this system.

d. Select the room that you would like to reserve by either double clicking it in the list or selecting it and clicking the ‘Rooms ->’ Button. Then click OK. You will notices that it populated the ‘Location:’ field as well as added the room as a recipient on the ‘To…’ Line. (Want to know if a particular room is available for the time you would like to use it? Click here for instructions.)
e. Set the Start/End Date and Time in the ‘Start time:’ and ‘End Time’ fields. (Remember these are the times you want to be in the room. If you need time to setup and or tear down be sure to add this to the time you enter.)
f. You may enter and optional message in the blank message text area.
g. Once you have completed the Meeting Request click the ‘Send’ button.

3. Fill out the Room Request Form: (Don’t take this portion of the process lightly. It is NOT optional. Your request will not be approved if you do not complete the form, and if someone else requests the same room for the same time and submits their form and is approved before you -You will have to find somewhere else or some other time to hold you event/meeting.)

You will receive a message from the room you requested stating that your request is pending approval. On the message is a link to the Room Reservation form.
a. Click on the link and open the Room Request Form.

b. Fill in your Personal Information.
c. If you are simply using the room for a meeting and you do not need any assistance/equipment from the college Select ‘No’ in the “Do You Require Setup and/or Cleanup” Field. All you will need to do is then Sign the statement agreeing that you will take responsibility for the care of the room and if any additional services are required by the university you will accept any financial charges that may occur from your use.
-If you do need assistance such as tables and chairs setup or A/V equipment select ‘Yes’ and fill out the additional information about the event. This will be sent to our Buildings and Grounds Associates and they will assist you with this setup (please not there will be charges made to you for this additional assistance).

d. Click on the ‘Submit’ button and the form will be electronically sent to our Room Reservation Administrator. A copy of the form will also be emailed to you for your records as well you can print a copy of the displayed form after you click the ‘Submit’ button.

Once our Room Reservation Administrator receives your form they will approve/disapprove your request and you will receive an Approval/Denial email.

How to Video: Login to Webaccess

Comments Off Written on October 25th, 2010 by
Categories: How To's

Get Adobe Flash player

(Click Here to Open the Video in a Separate Window)

AGS Students
After you log in for the first time, it is highly recommended that you Change your password. To do so:

  1. Go to the ‘My Profile Tab’.
  2. Click on the ‘Account Information’ sub-tab
  3. Then Click on the ‘Password’ link in the left menu.
  4. Enter your old password (ex. P000012345)
  5. Create a new Password, Confirm it and press ‘Save’

(Click Image to Enlarge)

Accessing Archived Emails – SourceOne

Comments Off Written on October 15th, 2010 by
Categories: How To's

Because email is a vital communication source for most of us, our email inboxes continue to grow daily. Here at Oklahoma Wesleyan University all emails addressed to a recipient @okwu.edu are stored on our exchange server. To keep this server up and running efficiently we need to ensure that the collection of emails from all of our email accounts is maintained and does not grow beyond what our server can handle. This means that we need to start moving old emails off the exchange server and store them elsewhere. To handle this task we have purchased an Email Archiving Solution called SourceOne. If you have an @okwu.edu email address the following will explain how to access your emails once they have been moved from our Exchange server to the new SourceOne server.

Once a month our SourceOne Email Archiving Server will take emails that are 120 days old or older out of your @okwu.edu email inbox on the exchange server and move them to the SourceOne server. It will replace your emails with an email that has shortcuts to access the original email from the SourceOne server. A shortcut email will look like this (click any image to make it larger):

From this email you have 3 options to access your old email if needed.

View Email as a Webpage

The first Option is: View original email as a webpage. Simply put clicking on this link will allow you to login in via a web browser (Internet Explorer, FireFox, Safari, etc.) and view their email in a basic format without images or special formatting. Once you click on this link you will see the following login screen in your browser:

*Login

To login use your okwu.edu username and in the DomainUsername field type OKWUusername. Use your okwu.edu password in the Password field and click Logon. After you successfully login you will see your email and it will look something like this:

Again, there are no pictures and/or special formatting, just the basic words that made up the original message.

Restore Email

The Second option you have to View you email is to click on the link in the shortcut email that says: Restore original Message to the e-mail server. *You will be prompted with the same login screen that was mentioned above. Follow the same login instructions. This will put the original email back in your inbox directly under the shortcut email. It will also restore all images and special formatting. A restored email will look like this:

Please note: When the monthly maintenance cycle runs the restored email will be archived again and you will have to use the shortcut email to access the original message.

Save Email

The Third option you have to view you email is to click on the link in the short cut email that says: Download the original message. *Again, You will be prompted with the same login screen that was mentioned up above. Follow the same login instructions. You will then be prompted to save your message with the below screen:

You can click Open to view the message immediately or click Save and save the email to your computer or portable media and open it at a later time. If you save your email it will be placed in the location you specify in the Save As prompt. A saved email icon looks like this:

This option also restores images and special formatting.

These are the basics for accessing SourceOne archived emails. This solution will help keep our Exchange server freed up so it can continue to receive new messages daily for years and years to come.